- Terms of payment: Full payment required on receipt of invoice.
- Selection of exhibitors/sponsorship is on a first-come first-served basis.
- The form constitutes as a legal and / or contractual engagement.
- Exhibition participation and positioning and sponsorship, however, is only confirmed on receipt of a signed contract and full payment.
- Failure to comply with the payment could result in the forfeiture of your commitment, and any refund due will be at the discretion of the Conference Organising Committee.
- All exhibition/sponsorship contracts are final and cannot be retracted.
- The Conference Organising Committee reserves the right to decline exhibition/sponsorship bookings.
- The law of South Africa governs this contract.
- The Conference Organising Committee reserves the right to amend the rules and regulations governing exhibition at its discretion.
- Logos must be provided in jpeg format and emailed to within 24 hours of commitment to ensure that we are able to offer maximum exposure.
- Cancellation policy:
- All cancellations must be received in writing.
- Cancellations received by 30 June 2025will receive a full refund, less a 10% handling fee on the full value committed.
- Cancellations received between 1 July 2025 and 31 August 2025 will receive a 50% refund on the full value committed.
- Cancellations received after 1 September 2025 will be liable for the full value committed.
- Refunds will be issued after the conference has taken place.