1. Terms of payment: Full payment required on receipt of invoice.
  2. Selection of exhibitors/sponsorship is on a first-come first-served basis.
  3. The form constitutes as a legal and / or contractual engagement.
  4. Exhibition participation and positioning and sponsorship, however, is only confirmed on receipt of a signed contract and full payment.
  5. Failure to comply with the payment could result in the forfeiture of your commitment, and any refund due will be at the discretion of the Conference Organising Committee.
  6. All exhibition/sponsorship contracts are final and cannot be retracted.
  7. The Conference Organising Committee reserves the right to decline exhibition/sponsorship bookings.
  8. The law of South Africa governs this contract.
  9. The Conference Organising Committee reserves the right to amend the rules and regulations governing exhibition at its discretion.
  10. Logos must be provided in jpeg format and emailed to within 24 hours of commitment to ensure that we are able to offer maximum exposure.
  11. Cancellation policy:
    1. All cancellations must be received in writing.
    2. Cancellations received by 30 June 2025will receive a full refund, less a 10% handling fee on the full value committed.
    3. Cancellations received between 1 July 2025 and 31 August 2025 will receive a 50% refund on the full value committed.
    4. Cancellations received after 1 September 2025 will be liable for the full value committed.
    5. Refunds will be issued after the conference has taken place.