Terms for Submission

Please read the submission rules before submitting an abstract. 

• Abstracts must be submitted online via the website only. Abstracts submitted by email will not be accepted.
• Abstract should be between 300 words maximum.
• Presentation Type: Abstracts may be submitted for Oral or Poster presentation. 
• Oral presentations will be allocated 15 minutes plus 5 minutes for discussion.
• Abstracts must be received by the announced deadline. Abstracts received after the deadline will not be considered.
• Submission of an abstract acknowledges your acceptance for the abstract to be published in the official congress publications.
• The presenting author is required to ensure that all co-authors are aware of the content of the abstract and agree to its submission, before submitting the abstract.
• All accepted abstracts will be published in the abstract/proceedings book.
• Presenting authors must be registered participants. Only abstracts of authors who have paid their registration fees by the Early Registration Deadline of 30 June 2022 will be scheduled for presentation and included for publication.
• Abstracts must be submitted in English. All abstracts should be submitted and presented in clear English with accurate grammar and spelling of a quality suitable for publication. If you need help, please arrange for the review of your abstract by a colleague who is a native English speaker, by a university specific publications office (or other similar facility) or by a copy editor, prior to submission.
• Abstracts must be original and must not have been published or presented at any other meeting prior to this Congress.
• Disclosure of Conflicts of Interest: Abstract submitters will be required to disclose any conflict of interests in the submission form.

Guidelines for submission

Before you begin, please prepare the following information: 

• Presenting author’s contact details:
  – Full first and family name(s)
  – Email address
  – Affiliation details: department, institution / hospital, city, state (if relevant), country 
  – Phone number 
• Author and co-authors’ details  
• Preferred Presentation type: Oral or Poster (printed)
• Abstract title – must be in UPPER CASE and limited to 25 words. Please submit symbols as words. 
• Abstract text - limited to 300 words including acknowledgements. Please note: word count is affected when tables are included.
• Abstract topic – select the abstract topic per the list of sub-themes provided. 
• Use only standard abbreviations. Place special or unusual abbreviations in parentheses after the full word the first time it appears.  
• You can make changes to your submitted abstract by the deadline. After the submission deadline abstracts cannot be modified or corrected.
• Please contact us if you have not received confirmation that your abstract has been submitted. 
• Please do not submit multiple copies of the same abstract. 

Abstract submitters’ declaration

During abstract submission you will be asked to confirm that you agree to the following:

1. I confirm that I previewed this abstract and that all information is correct. I accept that the content of this abstract cannot be modified or corrected after final submission and I am aware that it will be published exactly as submitted.
2. Submission of the abstract constitutes my consent to publication (e.g. Congress website, program, other promotions, etc.)
3. As the Abstract Submitter, I warrant and represent that I am the sole owner or have the rights of all the information and content (“Content”) provided to SASVEPM.
4. The publication of the abstract does not infringe any third-party rights including, but not limited to, intellectual property rights.
5. As the Abstract Submitter, I grant the Organizers a royalty-free, perpetual, irrevocable non- exclusive license to use, reproduce, publish, translate, distribute, and display the Content.
6. I understand that the presenting author must be a registered participant.
7. The Organizers reserve the right to remove from any publication an abstract that does not comply with the above.
8. I understand that I must select a specific Topic for my abstract allocation. Although the Committee will work hard to honor this selection, this cannot be guaranteed. The Committee reserves the right to change the Topic under which the abstract was originally submitted.
9. I herewith confirm that the contact details saved in this system are those of the corresponding author, who will be notified about the status of the abstract. The corresponding author is responsible for informing the other authors about the status of the abstract.